data process engineering

Training

Data Process Engineering

Simply put, data process engineering is the heart and soul of any e-discovery company. At Capital Legal, we have developed state-of-the-art engineering applications to restore, filter, and process data in full accordance with our clients’ requirements and all industry standards and protocols. We offer flexibility beyond that which our competitors are able to provide because our programming staff developed our proprietary applications and are available to customize design solutions around clients’ problems.

Data Preparation:

Capital Legal uses industry standard procedures to ensure that client data is treated in a fashion that preserves all available metadata and starts the electronic discovery process in a legally defensible manner. Our engineers begin by creating a master database of all case related data that tracks the chain of custody and serves as a reference throughout the life of the project. Document ID numbers are assigned to each file so that our clients can immediately identify documents as emails, attachments, loose files, or scanned documents.

Data Reduction:

Search – Capital Legal uses the latest search technology including DT Search and Hummingbird to accurately, thoroughly and quickly filter data based on our clients’ search criteria.

Metadata Filtering – Our team of engineers has developed a proprietary application that extracts all available metadata from each file. Once extracted, we cull down documents for review based on any specified criteria including date range, file type, or recipient. Our project managers have the experience to help our clients understand how terms will be applied and what differences small changes can make to a review.

De-duplication and Near-duplication – We can de-duplicate documents within and/or across custodians based on client specifications. Our technical experience enables us to also de-duplicate documents across platforms i.e. from Lotus Notes across Microsoft Outlook and back. We also have “near–duplication” capabilities that can be utilized, as requested, to identify and rank documents based on their level of similarity and track differences within documents.

Data Processing:

Capital Legal has the most flexible approach to processing client data available in the industry. We prepare data for review in the files’ native formats or convert data for review in any industry standard format such as .tif or .pdf. In addition to the extraction of all relevant metadata, the complete text of all documents is indexed and provided for our clients’ ease in searching. Upon request, we will convert files and provide links to native files in the database.

At Capital Legal, we take quality control seriously. Our engineering support staff reviews every page of converted files to identify formatting errors, look for hidden data, search for cut text, and remove auto dates and blank pages.

Deliverables:

We respect client needs and preferences too much to dictate choices. Capital Legal provides deliverables suitable for review in any standard litigation support platform. We have produced documents for numerous federal and state government agencies and have become familiar with their requirements. We have also developed expertise in creating deliverables for many of the popular ASP solutions including some of the more difficult ones such as Ringtail or DocuMatrix.